We are very happy to have your child as a student at Lady Evelyn Independent School. To maintain the high standard of education you and your child deserve, we have a simple set of conditions that form the agreement between you and the school. Please read them carefully to ensure that you and your child are happy with them. These Conditions form a legally binding agreement for the provision of educational services.

1. Introduction

This agreement sets out the terms and conditions upon which a place has been offered to your child. By accepting a place for your child as a student you agree to be bound by these terms and conditions. We have endeavoured to draft this document in clear language, free, where possible, from legal jargon. It is, however, legally binding on both Lady Evelyn Independent School (Lady Evelyn Limited of UNIT 1603, 16TH FLOOR, THE L. PLAZA 367 – 375 QUEEN’S ROAD CENTRAL SHEUNG WAN, HONG KONG) and you. In this document, the term ‘parents’ is frequently used. Guardians are included within the meaning of that word.

2. Duration

This agreement will remain in force until your child concludes the end of Year 11 and all fees have been paid. If your child joins in Year 12 or 13 then the agreement remains in force until your child reaches the end of Year 13 and all fees have been paid in accordance with Condition 5 below.

3. Authority of the Head Teacher

Parents authorise the Head Teacher of Lady Evelyn Independent School or their nominated deputy to take such action as the Head Teacher may consider being in the best interests of the student on a day-to-day basis.

4. Provision of Education

The Lady Evelyn Independent School will do all that is reasonable to provide an educational environment and teaching of a range, standard and quality which is suitable for each student.

5. Fees

The fees and other expenses payable and the timing of such fees are set out on the Lady Evelyn Independent School website.

The School makes every effort to hold fees stable for each academic year. However, the School reserves the right to increase fees at any time; any increase will be notified to you at least thirty (30) days before the increase takes effect. The liability to pay fees and all other expenses is the joint and several liabilities of the people who have signed the Conditions of Attendance.

A student whose fees have not been paid in full or in accordance with an agreed fee payment plan before the start of term may at any time be excluded from attending until full payment is made. Parents are liable to pay all costs, fees, disbursements and charges including legal fees and costs reasonably incurred by Lady Evelyn Independent School in the recovery of any unpaid fees regardless of the value of the claim.

The Fees for additional subjects, electives and digital curriculum taken at any level are not eligible for a discount or refund if the student discontinues during the course.

The Academic Deposit is a deposit that is only refundable upon completion of an academic year, receipt of public exam results by the Head Teacher, if applicable and payment of any outstanding fees.

To view the Fees, you may go directly here.

6. Notice Period

Withdrawal from Lady Evelyn Independent School

A Withdrawal Notice must be given by email to [email protected]ol. Notification to withdraw by telephone or any other means is not valid and we only accept an email from the registered parent or guardian. A Withdrawal Notice can only be retracted once, and there will be a charge equal to the Application Fee to reactivate the account. We will charge you a new Application Fee and Academic Deposit should the student wish to remain at the School after the second retraction. For students in the American Section, a Withdrawal Notice must be provided on or before the last day of the Quarter if on a Pay As You Go Contract, or on or before the last day of the Academic Year if on an Annual Contract. For students in the British Section, a Withdrawal Notice must be provided on or before the last day of the Half-Term if on a Pay As You Go Contract, or on or before the last day of the Academic Year if on an Annual Contract.

Withdrawal for Students on an Annual Contract

Your Annual Contract can be terminated with effect from the end of the last day of the Academic Year. A Withdrawal Notice can be given at any time up to this point via the registered email from the parent or guardian to [email protected] Notification to withdraw by telephone or any other means is not valid and we only accept an email from the registered parent or guardian. If the Withdrawal Notice results in a student leaving the School at any point prior to the end of an Academic Year, the full outstanding fees for that Academic Year will be due. A Withdrawal Notice for the student to leave at the end of an Academic Year must be received no later than the last day of timetabled classes for the School in that Academic Year. This is necessary to allow the School to plan its staffing and other resources.

To avoid ambiguity, if a Withdrawal Notice is not received by the last day of timetabled classes for the School in the Academic Year then the student will be deemed to be continuing for the following Academic Year and the fees and notice clause (and all other terms and conditions) for the relevant Academic Year will apply.

Withdrawal for Students on a Pay As You Go Contract

Your Pay As You Go Contract can be terminated with effect from the end of the last day of the Quarter (American Section) or Half-Term (British Section) which you have paid for. A Withdrawal Notice can be given at any time up to this point via the registered email from the parent or guardian to [email protected] Notification to withdraw by telephone or any other means is not valid and we only accept an email from the registered parent or guardian. If the Withdrawal Notice results in a student leaving the School at any point prior to the end of a Quarter (in the American Section) or a Half-Term (in the British Section), the outstanding fees for the entire Quarter or Half-Term will be due respectively. A Withdrawal Notice for the student to leave at the end of a Quarter or Half-Term must be received no later than the last day of timetabled classes for the School in that Quarter or Half-Term respectively. This is necessary to allow the School to plan its staffing and other resources.

To avoid ambiguity, if a Withdrawal Notice is not received by the last day of timetabled classes for the School in the respective Quarter or Half-Term then the student will be deemed to be continuing for the following Quarter or Half-Term and the fees and notice clause (and all other terms and conditions) for the relevant Quarter or Half-Term will apply.

7. Confidentiality

The Lady Evelyn Independent School acknowledges the importance of respecting the privacy of students and we consider their best interests at all times. As an online school, we have a very active web presence and use social media as one of our daily tools. Students will have the opportunity to appear on our website and on our social media in many ways, including in photographs, video, sound recordings and posts. Additionally, Lady Evelyn Independent School may from time to time release to the press and on the website and on social media information that we consider, in our reasonable opinion, will be in the best interests of the school, students and the parents. By agreeing to our terms and conditions, you consent in allowing Lady Evelyn Independent School to use this data. Please be aware that this does not include personal images or photographs of students. These terms and conditions apply to audio and written communication forms only. In the unlikely event, we choose to use photographs or personal images, explicit consent will be sought prior to publication. Should you wish to opt-out, please inform our team at [email protected]

Additionally, Lady Evelyn Independent School may from time to time release to the press and on the website and on social media, information that we consider in our reasonable opinion will be in the best interests of the school, students and the parents. In this event, we will again seek permission prior to any publication.

8. Data Protection

The Lady Evelyn Independent School will use the information you provide to us relating to you and your child, together with other information, for administrative monitoring, accounting, planning and control of the curriculum and examinations, publication of examination results, provision of references, analysis for education and management purposes, marketing and public relations and other purposes necessary for the good management of the school and the welfare of its staff and students. We may disclose some or all of this information to service providers and agents for these purposes.

By completing this form, you agree and consent to our processing of the information you and your child provide to us for the purposes outlined above which shall include, where necessary, the processing of sensitive personal data which is that relating to your child’s health, their religious denomination and ethnic or racial origin. Also, you have the right to ask for a copy of the information we retain on your child or yourself and to correct any inaccuracies that may be contained within it.

The Lady Evelyn Independent School will take all reasonable precautions and apply spam and virus protection to all Lady Evelyn Independent School mail web accounts; however, the school are not responsible for any unwanted emails appearing in student’s Lady Evelyn Independent School mail accounts.

The Lady Evelyn Independent School has a policy of recording all academic lessons. The facility to record lessons is seen as a very valuable asset and this policy is believed to be in the best interest of all students and teachers as well as parents. All lesson recordings remain securely on our software providers servers.

In signing this agreement, parents give Lady Evelyn Independent School permission to contact any exam centres where a student has sat exams and in turn, permission for the exam centre to release exam results to Lady Evelyn Independent School.

9. Internet Security

The Lady Evelyn Independent School will take all reasonable steps to ensure that your child uses the facilities of the school platform for appropriate purposes, but your child will be held accountable for his/her use of the Lady Evelyn Independent School electronic mail services and the online social community and that deliberate misuse will be treated as a breach of Lady Evelyn Independent School rules. Parents give their permission for the Head Teacher to monitor the use of Lady Evelyn Independent School’s services at any time.

In order to protect students from unsuitable contacts on the internet, students will have passwords and must only make contact with other students and staff in the authorised classrooms, message boards, email accounts and lessons and online communities set up by Lady Evelyn Independent School.

All students will have their identities verified before acceptance into Lady Evelyn Independent School.

10. Usernames and Passwords

The usernames and passwords issued to your child must never be given to or used by anyone other than the named child and it is your responsibility to maintain the security of this data.

11. Study Environment

Parents are responsible for ensuring their child has access to an appropriate location from which to study. Lady Evelyn Independent School is not responsible for the home (or any other) study environment.

12. Discipline

The Head Teacher bears ultimate responsibility for the safety, well-being and educational advancement of students at Lady Evelyn Independent School. The Head Teacher has authority to deal with all disciplinary matters arising and to delegate disciplinary powers amongst the staff as appropriate. Parents and students accept such authority of the Head Teacher unconditionally.

In very serious cases of ill-discipline, it may be appropriate for the Head Teacher to suspend or expel a student. Parents agree that the Head Teacher has full authority to suspend or expel a student in these circumstances. Parents will be contacted immediately by the Head Teacher if a student is suspended explaining the circumstances that have led to the suspension.

13. Contract

The validity, construction and performance of this agreement shall be governed in all respects by the Laws of Hong Kong. Please make sure you have read and understand sections 4 and 5 with regard to the notice period and fees due.

14. Consumer Contracts

If you are a resident in the EU, you are entitled to cancel this agreement within fourteen (14) days of signing without having to give a reason. However, if you wish your child to start receiving services from Lady Evelyn Independent School within that 14-day period then by your child logging into the Lady Evelyn Independent School platform you waive that right to cancel and accept that you are bound by our early termination clause in the contract.

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